Author Information

Important Dates

Deadline of Paper Submission April 6, 2025
Notification of Paper Acceptance May 16, 2025
Early Bird Registration & Payment May 27, 2025
Deadline Registration & Payment July 15, 2025
Final Manuscript (Camera Ready) July 18, 2025
Main Conference August 5 - 7, 2025

 

IES 2025

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Registration Fee

Domestic International
Author Participant Author Participant
Student

 Early Bird IDR 2,500,000 IDR 1,500,000 USD 250 USD 150
Regular IDR 3,000,000 USD 300
Online IDR 2,000,000
 -* USD 200 -*
Non-Student

 Early Bird IDR 3,000,000 IDR 2,000,000 USD 300 USD 200
Regular IDR 3,500,000 USD 350
Online IDR 2,500,000
 -* USD 250
 -*
Poster
 IDR 1,500,000 USD 150 

 

*Online participant is only for author

IEEE Member will get 10% discount.
Early Bird Registration & Payment: May 27, 2025.

Registration Fee Policy

  1. The registration fees apply for (the 1st author of) all accepted papers
  2. The Registration fee applies for 1 (one) paper under a 1st author, and additional papers are allowed with 50% of charge of the registration fee under the same 1st author.
  3. No refund will be made for registered participants who fail to turn up.

Registration Payment

The registration fee includes conference kits, certificate, lunch, and coffee breaks (for onsite registration only). Online registration only include certificate. All payment can be done by a bank transfer to our account at:

Bank Transfer :
– Bank Name : BANK MANDIRI
– Account Name : BPn 031 POLITEKNIK ELEKTRONIKA NEGERI SURABAYA
– Account Number : 1410005018346
– Swift code: BMRIIDJA
– Address of Bank:
Mandiri KCP Surabaya Mulyosari
Jl. Raya Mulyosari No. 360 D-E, Sukolilo, Surabaya, Jawa Timur 60113, Indonesia

Deadline of Registration & Payment : May 27, 2025 (early bird), or July 15, 2025.

For participants from outside Indonesia who wish to pay by credit card, please contact us.

After registration via bank transfer, please scan
– The payment receipt
– Proof of IEEE membership (optional)
– Student ID card (optional)

and send confirmation of payment on the link below.

Confirmation of Payment & Registration

Author Guidelines

Final Manuscript Preparation

Papers must be written on A4-format page according to the IEEE template Manuscripts of minimum four (4) pages and up to six (6) pages in length. The paper should be written in English.

Please refer to IEEE template Manuscripts below:
IEEE Paper Template 

Submission Procedures Link:

Please send full paper to IES Submission system at EDAS conference system: https://edas.info/N33161
If you do not have an EDAS login, you can create a new EDAS account.

Note:

  1. Papers should NOT have: Page numbers, Headers, Footers.
  2. All review processes are double blind reviews.
  3. To ensure the double blind review process, please do not enter the author names in the paper that is going to be reviewed. Keep the author fields as it is. The author names are required for final paper (camera-ready) version. The complete author names must be inserted at EDAS system. The author names and its position can’t change after reviewed by reviewer.

Paper Publication

The selected papers will be recommended for journal publication. High-quality papers will be nominated for Best Paper Award. The accepted papers with improved version will have opportunities for consideration for journal publication.

    All accepted papers will be included in IES 2025 Book Program. Accepted papers will be submitted for inclusion into IEEE Xplore subject to meeting IEEE Xplore’s scope and quality requirements. High-quality papers will be nominated for Best Paper Award.

    After the conference, the Steering Committee Board of the conference (SC) will select high quality presented papers and offer to the author to improve the paper to be published as a journal publication. The paper improvement has to fulfil these requirements:

    • The author has to improve the paper at least in 8-12 pages (more than number of pages required for the conference in 4-6 pages)
    • There is at least 30% improvement in the abstract and content of the paper.
    • The paper must meet less than 15% of similarity check by iThenticate
    • The title should be different from the title of paper for the conference.
    • The author must also submit a summary of changes that outlines how the submitted version differs from the conference version.

    The author chooses the journal for publication (EMITTER | IJASEIT | JOIV )  and submits the improved paper  to SC during 1 month after the conference. SC will forward the paper to the journal committee. The journal committee will conduct re-review and decide the high quality paper appropriate to be published as a journal publication.